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The 2011 Annual Meeting and the Board Elections were held
February 7, 2011 at 7:00pm.
This year the annual meeting was at the Countryside
Community Center at
9151 N. Bald Eagle Drive
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2011 ANNUAL MEETING MINUTES
FEBRUARY 7, 2011 7:00pm
Location:
Countryside Community Center, 9151 N. Bald Eagle Drive, Tucson, AZ, 85742
Board Members
present: Keith Pullen, Jennee Del Vecchio, Lloyd Wundrock, Joseph
Parra, Mary Jane Doll, Colin Schmugge
Also present Danielle McPherson, General Manager
Not Present: Ericka Giesecke
Welcome
Meeting
was called to order at 7:04pm
Determine if the meeting is valid
A quorum is 10% of those eligible to vote, represented in person or by
absentee ballot
158 eligible homeowners – 16 needed, 9 valid absentee ballots, 13 eligible
homeowners present. Quorum was established with a total of 22
homeowners represented.
Introduction of the current Board of Directors and Officers
Keith
Pullen – President
Joseph
Parra – Vice President
Jennee
DelVecchio – Secretary
Lloyd
Wundrock – Treasurer
Ericka
Giesecke
Mary
Jane Doll
Colin
Schmugge
Reading of minutes of prior Annual Meeting
Minutes were provided
and read by the homeowners – there were no questions on the minutes and a
motion was moved to accept the minutes – approved and seconded
Report of Finances – Annual Budget
Danielle gave an
overview of the financial report - it was mentioned that Keith does the
majority of our repairs at no labor costs. We have had a consistent small
loss over the past 3 years that is the reason for the $1 increase.
Foreclosures were mentioned – motion was moved to approve the budget –
seconded and approved
Election
of Board of Directors
*open
the floor to nominations – no nominations
Motion
was moved to accept the nominations as listed:
Keith
Pullen, Joseph Parra, Jennee DelVecchio, Lloyd Wundrock, Mary Jane
Doll, Colin Schmugge
–
Ballots were turned in, all board members were re-elected, motioned,
seconded and approved
Old
Business
·
Entrance sign –the blue prints were displayed for view, waiting for
homeowner to sign paperwork. Next step is permits, targeted date for
completion is spring. We’ll try to utilize volunteer labor from homeowners
as much as possible. The Easement document for the entrance sign will be
reviewed by Carolyn’s office.
·
Small No Soliciting signs are still available for homeowners
New
Business
·
Review Annual Calendar – Spring/fall garage sale, BBQ summer and fall,
yard contest will now be held in April/May.
· A
suggestion was made to change the voting for the top 10 yards to non
members.
· Fire
hydrant – considering painting a section of the curb (15 ft on each side -
30 ft) red to keep people from parking near them. The current silver
hydrants are very hard to see. How will it be enforced? Our purpose is to
use the red paint as a deterrent. Joseph will follow up with the fire
department and also survey where the hydrants are in our neighborhood.
·
Paint colors for the entrance sign needs to be chosen.
Open
Floor
·
Eagle Scout address painting was brought up – Keith will follow-up on that
·
Garbage collection was questioned – Jennee answered and mentioned we
wouldn’t get a significant savings without billing the HOA and that could
be a problem with foreclosures.
·
Speeding buses were mentioned, it was advised to get the bus number and call
the school district.
·
Purple house was mentioned – all colors have been approved and proper
procedure was followed
· How
are we enforcing without incurring legal costs – we are sending friendly
reminders and doing the best we can to handle collections on our own as much
as possible to keep costs down.
·
Parking - multiple trucks being parked at 9460A – (Lloyd) will follow up
with this
Close
of Meeting
Being
no further business the meeting was adjourned 8:22pm
Note: The first meeting of the newly elected Board of Directors will
be held immediately after the close of the Annual Meeting
2011 Annual Meeting
Agenda
The first meeting of the newly elected Board.
Tuesday February 7, 2011
Board of Directors Meeting
Minutes
Call to Order: 8:32 pm
Roll Call: Keith Pullen, Mary Jane Doll, Colin Schmugge, Jennee Del Vecchio,
Joseph Parra, Manager: Danielle McPherson
Not in attendance: Lloyd Wundrock
Quorum: 5 of the 6 directors are present. ( 4 required to establish a quorum.)
Board Officers Elections: a motion was moved to keep same positions as last year, it was seconded and approved.
President: Keith Pullen
VP: Joseph Parra
Secretary: Jennee Del Vecchio
Treasurer: Lloyd Wundrock
ARC requests: Jay Martzolf 5084K, raise block wall – approved as long as it is to code and variance with Pima County.
Approval of previous Board Minutes: January 2011 Board minutes – (Hold for March meeting)
Financials:
a. Review and Approve January and February 2011 financial reports (Hold for March meeting.)
Priority Business:
a. Entrance sign easement documents should be reviewed by attorney. Need signature from homeowner at 9591 N. Albatross, Robert L & Lynn Farmer. Carolyn reviewed and they were brought to Farmers.
New Business:
a. Address Tiles to be placed at both pools– Artistic tile was the place they were originally purchased
Closing Comments/Other: None
Adjourn: 8:40 pm
Next Board Meeting: March 8, 2011
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